Once configured, the labels become available in supported Office applications. To use these new labeling experiences, you must first configure your organization’s sensitivity labels in the Office 365 Security & Compliance Center. Our growing ecosystem of partners using the Microsoft Information Protection SDK can also understand sensitivity labels and extend information protection to their own apps and services.
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For example, if a “Highly Confidential” document resides on a Windows device, Windows Information Protection and Windows Defender ATP can work together to block the copying or sharing of content from that document to other locations on the device, such as personal email accounts or social accounts. Sensitivity labels in documents and emails can also be understood by other apps and services. For example, you can set a “General Business” label to be applied by default, and then end-users can apply a different label based on the content they are authoring.Įnd-users can be prompted to provide a justification when downgrading a sensitivity label. You can also specify if a default label should be applied to new documents and emails.
This can be useful in keeping users accountable and maintaining an audit trail.
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Your organization has the flexibility to customize its policy to apply different actions based on which label is selected, including encryption, restricting access to the file or applying visual markings to the document (such as headers/footers or a watermark indicating the file is confidential or contains sensitive information).Īn email labeled “Highly Confidential” in Outlook for Mac get encrypted, and headers & footers are applied.Īdministrators can also require users to provide a justification if they downgrade a previously applied sensitivity label – for example, changing a label from “Confidential” to “General”. Once a sensitivity label is applied to a document or email, the label persists with the file, even if it travels to other locations, such as other devices, apps or cloud services. No matter which device or platform they are working on, there is a consistent experience.Įasily apply same sensitivity labels in Office mobile apps on iOS… The experience is similar across Word, PowerPoint, Excel and Outlook.Īpply sensitivity labels in Office apps on Mac – encryption, rights restrictions and visual markings can be applied, based on your label policy.įor Office mobile apps, the same set of sensitivity labels are available to users. The Sensitivity drop-down menu makes it easy to view the available labels and select the appropriate option. The screenshots below illustrate the end-user experience in Office apps on Mac. Simple and consistent experience for end-users
Knowing that this information should be protected and kept private, the worker can select a “Confidential-PII” sensitivity label while in Excel, and the label applies the appropriate protection settings as configured by the organization. Suppose that someone in the HR department is working on an Excel file that contains personal information, such as employee mailing addresses.
It looks and feels like the familiar Office experience, which makes it easy for workers to use.Īpplying sensitivity labels not only helps you protect company confidential information, but also plays an important role in addressing compliance obligations, such as GDPR. The experience is built directly into Office apps, with no need for any special plugins or add-ons. With these new capabilities, users can easily apply sensitivity labels to documents and emails – based on the labels defined by your organization.
Our goal is to provide a consistent approach to discovering, classifying, labeling and protecting sensitive data. At the last Microsoft Ignite conference we announced several capabilities to help you better protect your sensitive information, wherever it lives or travels – across devices, apps, cloud services and on-premises.
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